Meeting and event planners know that a successful conference needs more than educational seminars and good food. The Convention Service Team knows how to maximize the attendee experience for your conference and has these helpful planning tools to help.
The Grand Rapids Event Guidebook (GREG)
A guide for first time planners to help them develop a successful meeting from day one of planning to the event taking place.
Use this list to find affordable and reliable service providers in Grand Rapids to help with your event.
Attendees need to be able to navigate their way around the town, these various maps will help them get around every part of Grand Rapids, including the skywalk!
You might be interested in using the calendar of events to find out whatelse is happening in town during your conference or event.
Whether your attendees are flying or driving to Grand Rapids, this travel information will help them navigate their way.
Grand Rapids gives a meeting or event planner a chance to think outside of the box and hold a reception outside the meeting and conference space in places like a baseball stadium, art gallery, or even a courtyard with a 24 foot bronze horse. Planners know that getting out of the conference space not only opens discussion, it opens eyes to what Grand Rapids has to offer. The Convention Services Team loves to share the unique spaces that make Grand Rapids so fun for our planners. Use this Facility Database to narrow your search of off-site locations.
Grand Rapids is a great town to explore. The Convention Services Team can offer assistance with tours, customized itineraries, and more.
Site Visit and Transportation Coordination
Utilize our Convention Services Team to help make your event the most successful it can be. Set up a site visit to come see your meeting venue and the city before your event takes place. Or, if you are planning on moving your group to different activities and events throughout the city, our team can help with transportation coordination.
Official Welcome Letters
Personalized letters of welcome to your attendees from the area Mayor and President of Experience Grand Rapids.
The best team building can happen when it’s not about the team. A shared, active experience with positive goals can be fun and energizing for attendees and have a beneficial impact on the environment or residents of your host city. View the link for a list of Community Service Organizations based in Grand Rapids.
There could potentially be road construction taking place while your group is here. Plan ahead by utilizing our roadwork updates page to find out if any of your attendees will be re-routed.
Contact the Convention Services Team for more information at Services
Planning Tips for Meeting Planners
Smartphones, with their easy access to texting, email, Google searches and social media, seem to have a magnetic pull whenever people have a free minute. That presents a challenge for meeting planners
Have you ever noticed that most trade show floor plans are similar? There's a reason for that, said Carolyn Alt, senior show manager at ShowSpan , which holds shows in Milwaukee, Wisconsin, and Grand
You know the drill. There's a meeting, there's a budget, and you need to find the most effective venue to deliver the message. One of your first decisions is whether to hold the meeting offsite.
For as long as Liz Heinzman can remember, she has never celebrated Thanksgiving on Thanksgiving. Her feast was always moved to another day because Thanksgiving was spent traveling to the annual
More and more CVBs are expanding their roles when it comes to working with event planners by offering services above and beyond securing venues and hotel space. They are partnering with planners to
As president of both the National Speakers Bureau and the International Association of Speakers Bureaus , Brian D. Palmer is a magnet for stories. "People who plan events love telling about things
Networking is a valuable business activity when done correctly, but it takes work. Too often networking events can be dominated by forced, awkward interactions and banal banter while exchanging
Every event planner has that moment - possibly daily = when they wish they could clone themselves to get more things done. One possible solution arrives every summer in the form of a fresh crop of
Veteran meeting planners know that an event isn't over when the last speaker leaves the stage, the last exhibit is packed up or the last attendee checks out. An event isn't truly put to bed until
All guests want their hotel staff, and others they encounter in a destination town, to be friendly and knowledgeable. But what if they could prove they were friendly and knowledgeable with an official
When was the last time you booked group air travel for your event? Some experts say those occasions are becoming more and more rare. The reason? Online sites like Priceline and Expedia have
A few days before the Michigan Music Conference in Grand Rapids last January, Betsy Purcell, MMCAssociation Manager, realized that in addition to all the other tasks on her plate, she had about two
How real is your site visit? Nancy Beecher, director of programming for the Michigan Women of the Church of God , learned that one of hers was not as real as it should have been. "The ladies were
You just wrapped up a stellar meeting. Comment cards filled with praise are coming in. The social media buzz was frequent and loaded with take-away nuggets of wisdom. You feel like a rock star. So,
When Steve Cauble planned the 2013 annual meeting of the International Church of the Foursquare Gospel , it included childcare and ministry programming for 500 children. "We not only had 22 rooms of
Floods, evacuations and chaos rarely leave people smiling, but a few weeks after Tammy Brown faced all three at her SkillsUSA Michigan state conference in Grand Rapids, she can't help but smile.
Event planners in the Lansing, MI area recently had the opportunity to attend a Lunch & Learn technology seminar hosted by Experience Grand Rapids. During the seminar Kim Young , Director of
For Kathy Woronko, manager of brand event experiences at Steelcase Corp ., holding the office furniture manufacturers dealer conference in their hometown of Grand Rapids made perfect sense. "We have
Event planners, this questions for you: Did your last FAM trip include playing Jeopardy or the Amazing Race with other attendees? Or earning CEU credits? If not, you weren't in Grand Rapids, MI.
In the "old days" - say, 6 or 7 years ago - meeting planners focused primarily on logistics: The questions of when and where they would hold their conference and what types of facilities were
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